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The objective of eRES Accounting is to provide transportation companies with a computerized solution to the needs of passenger revenue accounting departments.

eRES Accounting is fully integrated into the eRES passenger reservation systems. A stand-alone version is available that will allow you to use eRES Accounting in conjunction with your reservation system.

eRES Accounting accepts payment for reservations from both the Internet and Interlining with other reservation systems.

Following is a brief description of the Internet connected sources:

Internet Source Method of Payment Allowed
Passengers Credit Card, Debit Card, Frequent Travler Credit, Delayed Payment
Travel Agents BSP, Credit Card, Debit Card, Frequent Travler Credit, Bank Transfer, Invoice
Other Companies ACH, Credit Card, Bank Transfer, Invoice, Delayed Payment
Corporate Customers Credit Card, Debit Card, Client Credit, Frequent Travler Credit, Delayed Payment, Invoice

All of these reservations are booked directly on eRES and are considered paid for at the time of booking. The collection from ACH, BSP and invoices are tracked by the eRES accounting applications. Credit Cards are automaticallt cleared to your companies bank account.

Delayed payment allows reservation to be made via the Internet and then pay for the reservation at the your companies ticket offices or at travel agents. If the delayed itinerary is not paid for with-in the set time limits it is deleted from the reservation system.

Following is a brief description of the interlined connected sources:

Internet Source Method of Payment Allowed
Travel Agents BSP credit cards, debit cards, bank transfer
Other Companies ACH, credit cards, debit cards, bank transfer

Only reservations that are paid for appear on the check-in passenger list. If the reservation is not on the list there is no possible way for the passenger to be boarded by the system.

The revenue system for interline payment sources for IATA's BSP and ACH standards supports a 100% match use design. Match use is the comparing of the interline BSP/ACH fare, the fare actually on the ticket and the fare master contain in eRES.

eRES generated pricing includes tariff master match for point-to-point and interline agreements, straight rate proration, and IATA standard proration.

Marketing and sales analysis reports fully complement the revenue accounting needs.

The revenue system is comprehensive in scope and detail, and at the same time, it is efficient and cost effective; it reduces the number of personnel needed for pricing, auditing, revenue recovery, and the various supportive functions of the revenue system. If your company presently interlines passengers, your accounting staff will be reduced by more then one half the present number.

To eliminate data input, each reservation made on eRES generates the passenger's record automatically in the reservation system and the accounting system utilizes this data. Facilities to "down load" data from outside sources including credit card authorities, ACH and BSP.

eRES reservation system provides a processing module with the capability to capture all sales transactions, retain the transactions and share the sales data with the accounting system for input free processing. The accounting department is not required to input fares, charges, taxes, reservations or the payment data. This leaves accounting to do what they are trained to do.

The passenger's records are verified when the data is input. The following checks are automatically done:

  • Does the trip exist and is there space available?
  • Is the payment being made correct?
  • Is the passenger information available?
  • Is the user who is making the reservation properly identified?
  • Is the input data within reasonable limits and is it appropiate?

If all of the above is correct then the reservation is booked. If additional information is needed or some is incorrect a query is generated. When all things are correct then the reservation is booked otherwise it is rejected.

Each time the passenger's record is accessed the above checks are done again. This procedure insures that each reservation booked into the system is correct and paid for.

The revenue system provides following functions:

  • Automate billings including ACH, BSP and invoices.
  • Revenue recovery of unreported sales.
  • Variance processing with automatic creation of debit/credit and rejection reporting.
  • Extensive audit capabilities and trails are provided one nundred percent.
  • Reduce itinerary pricing errors by system matching the tariff master and proration.
  • Evaluate marketing and business strategy through yield and revenue analysis of the available data.
  • Evaluate travel agency effectiveness through sales analysis reports.
  • Cash is tracked from input to the bank deposit.

The Revenue System is divided into the following areas:

  • Passenger Identification Number Tracking
  • Auditor's Accounting
  • Boarding Pass Processing
  • OALs
  • Match-Use
  • Travel Agency
  • Corporate Clients
  • Cargo
  • Frequent Travler Credit
  • Passemger Credit
  • Over Weight And Size Baggage Payments.
  • Memos

The modules have extensive interfacing capability to methodically track, maintain, control and monitor revenue system management by passenger identification number, location, status, agency pricing factors, and all clearing house functions.

All the methods and procedures required for a fully functional passenger revenue system department are incorporated into these modules.

In addition, full reporting capability assures clearing house compliance, accounting and budget projection accuracy, and marketing support.

Passenger Identification Number Tracking establishes inventory control to on-line sales and serves as the source for the reports of unreported sales, sold reservations open, and sold reservation tickets closed including variance capture, passenger credit and the earned/unearned revenue position.

For processing an itinerary's components, the auditor's record and the lifted boarded pass record provide the tracking keys.

Auditor's Accounting (sales) is used to process the entry, validation, pricing and reporting of all itinerary sales. This includes passenger, baggage, upgrades or any other sales transaction.

Sales processing provides the source for the passenger/cargo traffic liability (unearned revenue amd collect baggage charges).

The boarding pass processing system is the source for both earned income and interline receivables.

Other companies lifted (boarding passes/eTickets) provide for input, edit, and control of the interline payable functions.

When the equipment leaves the station the following actions take place:

  • Accounting records are restricted from changes by all personnel except accounting. Other areas can still view the records but are not allowed to change them.
  • Accounting now focuses on specific trips rather than considering the companies total financial picture.

The next step in the processing procedure is to input any corrections and/or price individual tickets either manually or by access to proration processing

A specific trip selected by an auditor is checked to insure that the trip information is correct, that all payments have been received and that any payments due have been moved to the correct processing queue.

If errors are found, the problems are in most cases automatically resolved by the system. In the case where an auditor must make changes the area in error is displayed and high lighted. Once the auditor corrects any errors the trip is re-submitted for testing by the system.

Once a batch passes the testing the trip data is transfer from current work to being in the past, as a detailed record but still provide a variety of invoice and month-to-date reports. The data in the past is available for all accounting reports and activities, but the orginal data cannot be changed. Any changes to the past accounting records is accomplihed on the day and time of the change with reference back to the orgial record. This eliinates the possibiity of existing accounting reports being altered by changes of the past data.

This eliminates the extensive personnel requirements of manual proration. Applicable factors, provisos, and percentiles are retrieved from the user's data, and calculations performed within seconds.

This method offers increased accuracy over manual calculations. The factors and provisos are automatically download from either OAG or BSP master files. This automatic retrieval eliminates the "misreading" of factor or provisos data from the manual. Calculations by this method eliminate the occasional keying error.

The proration module is fully integrated and incorporated into the normal work flow of the revenue system. No additional keying, re-keying, batching, or redundant processing of any kind occurs. Indeed, the proration capability is complemented by the other pricing functions available within The revenue system. This capabilities include tariff master pricing for the majority of sales not requiring proration, on-line point-to-points, on-line through fares, and interline agreements.

Automatic Data

Only the passenger identification number is input. After the appropriate data is automatically built by the system the batches are then automatically processed and the "two way" match occurs.

Currency of data and initial loading of data is an automated process. The transportation companies receive the city pair factors and provisos from either OAG or IATA. A module is provided that automatically loads this data into the system. In addition, users have access to add or change this data manually as required.

Proration

Processing of documents requiring proration is accomplished in the normal flow of processing auditor and lifting boarding passes for passenger identification number accordance. Since a common database and identical programs are used, consistency of data is complete.

The efficiency of on-line retrieval and proration calculations performed in seconds provides a significant personnel savings and ensures timeliness in billings.

Yield Analysis

In addition to the pure revenue system functions of prorating auditors (sales), boarded passengers, and interline billings the proration application is used by the marketing department for modeling activities, such as "What if we expand to Singapore and we establish an interline with....for the Sydney market how much revenue will we gain?

Earnings/Receivables/ Refunds

The boarding pass (earnings/receivables/refunds) module is used to process all boarding passes lifted for travel accepted for refund or in the form of payment (reissue).

Interline Accounts Payable

Other company ccounting (interline accounts payable) is identical to the work flow of the lifted boarding passes to and including the Price/Audit procedure. With the matching facility within the module, virtually all Other companies should match against a previously processed auditor. Therefore, the user simply needs to input the passenger identification number, billed fare, billed tax and commission percentage. The pre-priced itinerary value is retrieved and compared to the billed amounts. Over billings are recognized and put into a queue for service.

Sold Open/Close Reservations

The application provides the user with earned and unearned income

The IATA proration module provides an easy to use, accurate and full function method to distribute international through fares and fees in the appropriate data is automatically built by the system the batches are then automatically processed.

Reports

A reporting module provides several supportive items to the essential revenue system functions including the ability to create, print, and control the included settlement, debit/credit memos commission.